Incoming and Outgoing Mail: All incoming and outgoing mail arrives at the Risser Justice Building before being brought to the Capitol Building.

Mailroom personnel deliver incoming mail twice daily at approximately 10 a.m. and 1 p.m. Likewise, outgoing mail is picked up twice daily. The Department of Administration picks up outgoing US Mail and interdepartmental mail

from the Justice Building at 2:30 p.m.; therefore, any mail that needs to be out by the end of the day must be delivered to the Senate mailroom by 2:15 p.m.  If this deadline is missed, stamped mail can be taken to the Post Office on Martin Luther King Boulevard.

There is also a US Post Office drop-off box mounted on the wall of the Rotunda by the Martin Luther King Boulevard entrance to the Capitol. Mail is picked up from this box at 10:30 a.m. and 5:15 p.m., thus will go out same day as well.

Please be sure that your unstamped mail is not sealed and the envelope flaps are up, as it goes through a stamping and sealing machine. On the other hand, stamped mail should be sealed. Packages or large envelopes also need to be sealed prior to being picked up by mailroom personnel. If you have a small mailing and know the count of the pieces, please attach a note containing this information.

Interdepartmental mail envelopes (inter-d's) are used by offices for both mail and the errands our office performs; therefore, it is important that you do not put in your Outgoing Mail receptacle inter-d's that you have called a messenger to pick up and deliver. The mail person may arrive at your office before the messenger and assume such envelopes are mail and take them. Sometimes this error is not discovered until the envelope has left the building and has been picked up by DOA, thus making retrieval difficult.

The "Senate Chief Clerk" label will direct the package to the Clerk's office, allowing staff to hand deliver the package directly to your office.

If you have any questions, please contact Chuck Johnson, Legislative Mailroom Coordinator, at 6-1006.